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Vendors / Stellarware

Stellarware

stellarware.com (company website)

15states with a current system
15current state systems: new hire reporting 15
$2.2Min documented contract totals (2 systems)
17contract actions on record
2010–2026years covered by the record
AlabamaAlaskaArizonaColoradoFloridaGeorgiaIndiana: Stellarware runs a current systemKansasMaine: Stellarware runs a current systemMassachusettsMinnesota: Stellarware runs a current systemNew Jersey: Stellarware runs a current systemNorth CarolinaNorth DakotaOklahomaPennsylvaniaSouth DakotaTexas: Stellarware in the record, no current systemWyomingConnecticutMissouriWest Virginia: Stellarware runs a current systemIllinoisNew Mexico: Stellarware runs a current systemArkansasCaliforniaDelawareDistrict of Columbia: Stellarware runs a current systemHawaiiIowaKentucky: Stellarware runs a current systemMarylandMichiganMississippi: Stellarware runs a current systemMontanaNew HampshireNew YorkOhioOregonTennessee: Stellarware runs a current systemUtahVirginia: Stellarware runs a current systemWashingtonWisconsin: Stellarware runs a current systemNebraska: Stellarware runs a current systemSouth CarolinaIdahoNevadaVermontLouisiana: Stellarware runs a current systemRhode Island: Stellarware runs a current system
Current system (15) Replaced or contract only (1)

How these are counted: from this site's records only, so they grow as more states are researched. 16 states appear in the record in all, including replaced systems. Contract totals are approved ceilings or current contract values as the source states them, not money paid, and they are summed only where a state was researched in depth.

Every state system and contract action on this site that names Stellarware. Figures are as stated in each source; follow the state link for the full record.

Every fact links to its source and carries a label: Public record Vendor claim Press / secondary

State systems 15

StateSystemAgencyProductCostSource
District of ColumbiaDistrict of Columbia Directory of New HiresOffice of the Attorney Generalstate page
IndianaIndiana New Hire Reporting CenterIndiana Department of Workforce DevelopmentVendor-operated new hire reporting website and call center$1.56M contract to 2028state page
KentuckyKentucky New Hire Reporting CenterOffice of the Attorney GeneralVendor-operated reporting centerstate page
LouisianaLouisiana Directory of New HiresLouisiana Department of Children and Family ServicesNo contract foundstate page
MaineMaine New Hire Reporting Program (ME-NewHire)Department of Health and Human ServicesStellarware new hire reporting service (existing methodology and programs)$311K sole bid (2024)state page
MinnesotaMinnesota New Hire Reporting CenterMinnesota Department of Childrenstate page
MississippiMississippi State Directory of New HiresMississippi Department of Human ServicesVendor-operated new hire directorystate page
NebraskaNebraska New Hire ReportingNebraska Department of Health and Human ServicesHosted new hire reporting service$650K contract including renewalsstate page
New JerseyNew Hire Reporting and Child Support Employer Services PortalDepartment of Human Services$10.0M paid to Stellarware, FY2016 to FY2026state page
New MexicoNew Mexico New Hire DirectoryHealth Care AuthorityVendor-operated reporting center$284,795 paid July 2021 to 2026state page
Rhode IslandRhode Island New Hire Reporting DirectoryDepartment of Human Servicesri-newhire.com employer reporting sitestate page
TennesseeTennessee New Hire Reporting ProgramTennessee Department of Human ServicesVendor-operated reporting center (new hire reporting and employer maintenance)$1.7M contract (2020)state page
VirginiaVirginia New Hire Reporting CenterVirginia Department of Social ServicesOutsourced new hire reporting servicestate page
West VirginiaWest Virginia New Hire Reporting CenterDepartment of Human Servicesstate page
WisconsinWisconsin New Hire Reporting CenterDepartment of Children and Families (contract); Department of Workforce Development (reporting rulesHosted new hire reporting service$898K paid FY 2020 to 2027state page

Contract actions 17

DateStateActionAmountRunning totalSource
Jul 2010MississippiEstablishment, operation and management of the New Hire Directory for the Division of Child Support Enforcementsource Vendor claim
Dec 12, 2016TexasEmployer repository maintenance and verification and income withholding order follow-up, including new hire exception referrals; $12,044,550 maximum with options$7,004,575source Public record
May 1, 2017IndianaNew hire reporting program, two years from 5/1/2017$507,600$507,600source Public record
Jan 1, 2020TennesseeNew hire reporting and employer maintenance services, 1/1/2020 to 12/31/2022 with two renewals$1,685,911$1,685,911source Public record
Mar 31, 2021IndianaAmendment 3: 24-month extension to 4/30/2023 (Amendment 2 had already raised the total to $1,015,200)$537,232$1,552,432source Public record
Aug 15, 2022NebraskaNew hire reporting services, 10/1/2022 to 9/30/2027 with options to 9/30/2029$650,000$650,000source Public record
Jan 23, 2023IndianaAmendment 4: 12-month extension to 4/30/2024$268,616$1,821,048source Public record
Aug 16, 2023VirginiaMod 3 to contract CSE-20-057: 2.5 more months of new hire reporting service$74,655source Public record
May 1, 2024IndianaNew contract, 5/1/2024 to 4/30/2026$527,207$527,207source Public record
May 6, 2024IndianaAmendment 1: additional data elements required by Senate Bill 148$216,000$743,207source Public record
Jul 1, 2024MinnesotaOperation of the Minnesota New Hire Reporting Center; two-year initial term (amount not disclosed)source Vendor claim
Oct 18, 2024MaineNew Hire Reporting Program, conditional award (proposed cost)$310,993source Public record
Nov 13, 2025IndianaAmendment 2: two-year extension to 4/30/2028$821,580$1,564,787source Public record
Jun 1, 2026VirginiaYear 3 rate per new hire report$389,500source Public record
Jun 8, 2026WisconsinNew Hire Program (Department of Children and Families)source Public record
Jul 20, 2026New MexicoNew Hire Directory services, FY 2027$59,975source Public record
Aug 27, 2026West VirginiaNew hire services, Change Order 3: final renewal 11/1/2026 to 10/31/2027, per-record pricingsource Public record

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